Whistle Blow Policies

WHISTLE BLOWING POLICY OF KPS CONSORTIUM BERHAD

WHISTLE BLOWING POLICY AND PROCEDURES

1. Policy Statement

  1. KPS Consortium Berhad (“KPS”) is committed to achieving and maintaining high standards with regards to behaviorat work.
  2. All employees and stakeholders (i.e.shareholders/suppliers/customers) are encouraged to report genuine concerns about unethicalbehavior, malpractices, illegal acts or failure to comply with regulatory requirements without fear of reprisal should they act in good faith when reporting such concerns.
  3. KPS views any harassments or retaliations in any form or manner against genuine whistle blower seriously and will treat such action as gross misconduct, which if proven, may lead to dismissal.
  4. The policy and procedures are applicable to all companies within KPS Group.

2. Whistle Blowing

  1. Whistle Blowing is a specific means by which a worker or stakeholder can report or disclose through established channels, concerns about unethical behavior, malpractices, illegal acts or failure to comply with regulatory requirements that is taking place/has taken place/may take place in the future.
  2. Only genuine concerns should be reported under Whistle Blowing procedures. This report should be made in good faith with a reasonable belief that the information and any allegation in it are substantially true, and the report is not made for personal gain. Malicious and false allegations will be viewed seriously and treated as a gross misconduct and if proven may lead to dismissal.

3. Procedures

  1. Any concern should be reported to the Executive Director. Channel of reporting to the Executive Director is:-

    Name

    :

    Mr. Lau Fook Meng

    Email

    :

    finance@haiming.com

    Telephone

    :

    03-77276390

    Mail

    :

    Mark Strictly Confidential

    Address

    :

    KPS Consortium Berhad

    Lot 622, Jalan Lapis Dua, Kampung Sementa

    Batu 6, Jalan Kapar

    42200 Klang

    Selangor Darul Ehsan.

    Attention: Executive Director

  2. In the case where reporting to management is a concern, then the report should be made to any one of the Independent Directors. Channels of reporting to the Independent Directors are:-

    :​

    (i)

    Name

    :

    Mr. Faun Chee Yarn

     

    Email

    :

    cyfaun@kpsconsortium.com.my

     

    Mail

    :

    Mark Strictly Confidential

     

    Address

    :

    No. 25 Jalan Wangsa 1/3

    Taman Wangsa Permai

    52200 Kuala Lumpur.


    or


    (ii)

    Name

    :

    Mr. Tan Kong Ang

     

    Email

    :

    katan@kpsconsortium.com.my

     

    Mail

    :

    Mark Strictly Confidential

     

    Address

    :

    78 Jalan USJ11/3C

    UEP Subang Jaya

    47620 Subang Jaya

    Selangor Darul Ehsan.


    or


    (iii)

    Name

    :

    Mr. Lim Choon Liat

     

    Email

    :

    cllim@kpsconsortium.com.my

     

    Mail

    :

    Mark Strictly Confidential

     

    Address

    :

    5 Jalan Tiara 3

    Mutiara Bukit Jalil

    58200 Kuala Lumpur.

4. Action

  1. All reports will be investigated promptly. The progress of investigation will be reported to the Audit Committee no later than at the next scheduled meeting.
  2. All reports received, whether anonymously or otherwise, will be treated strictly as confidential.
  3. The person making anonymous report will be advised that maintaining anonymity may hinder an investigation. Irrespective of this, anonymity will be maintained as long as it’s permitted by law or the person making the report indicates that he no longer wishes to remain anonymous.
  4. Upon completion of investigation, appropriate course of action will be recommended to the Audit Committee for their deliberation. Decision taken by the Audit Committee will be implemented immediately.
  5. Where possible, steps will also be implemented to prevent similar situation arising.

5. Further action

  1. If for any reason, the person making the report is not satisfied with the way his report had been dealt with, he mayescalate his report to the Chairman of Audit Committee directly for further review. Channel of reporting to the Chairman of Audit Committee is:-
    :​

    Name

    :

    Mr. Faun Chee Yarn

    Email

    :

    cyfaun@kpsconsortium.com.my

    Mail

    :

    Mark Strictly Confidential

    Address

    :

    Koay Associates

    No. 25 Jalan Wangsa 1/3

    Taman Wangsa Permai

    52200 Kuala Lumpur.

    Attention: Audit Committee Chairman of

    KPS Consortium Berhad

    1. Chairman of Audit Committee will deliberate the report with his Committee members and decide on the appropriate course of further action.
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KPSCB/9121 KPS Consortium Berhad, an investment holding company, primarily engages in the manufacture of various types of tissue paper and tissue-related products, as well as in the conversion of paper into related products principally in Malaysia.

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